The Flight tab is on the left side of the page.

Start the Search

1. Select one of the following types of flight options:

• • Round Trip
  • One Way
  • Multi City

2. In the Departure City and Arrival City fields, enter the cities for your travel. When you enter a city, airport name, or airport code, SAP Concur will automatically search for a match.

Note: Use the Find an airport and Select multiple airports links as needed.

3. Click in the Departure and Return date fields, and then select the appropriate dates from the calendar. Use the remaining fields in this section to define the appropriate time range.
4. Click the ↓ arrow to the right of the time window to see a graphical display of nonstop flights available for the routing and date you have selected. This allows you to adjust your search criteria, if necessary, to see/reserve nonstop flights.

Notes:

• • The graphical display is based on flight schedule data. It will not show any rail options, nor can it take refundability or class of service preferences into account.
  • Each green bar represents 30 minutes of time. Place your mouse pointer over a green bar to see all of the flights available for that time slot.
  • If you change locations or dates, click refresh graph for more data.

5. For Search flights by, select either Price or Schedule.

5. To search only for refundable flights, click the Refundable only air fares check box.
6. If necessary, uncheck the Flight w/ no double connections check box.
7. Click Search

Select a flight

1. On the Flight Search results page:

• • If you selected Price on the previous page, then the Shop by Fares tab is initially active.
  • If you selected Schedule on the previous page, then the Depart tab is initially active.

 In the following example, Price was selected on the previous page.

2. On the Shop by Fares tab, to view additional details for the flights, click the Show all details dropdown arrow.
3. To select a flight, click the fare button.

2. On the Review and Reserve Flight page, review the flight details for your trip.
3. On the Review and Reserve Flight page, you can do the following:

• • Review your flight details
  • Enter your traveler information
  • Select your frequent flyer programs
  • Select your seat assignment
  • Review the price summary
  • Select your method of payment

Note: Depending on your airfare provider, you can click the View seats map link to select your seat on the flight. Select the appropriate Available seat from the Seat Map.

6. Click Reserve Flight and Continue. If you had entered other segments on your travel request you will be prompted to complete those reservations as referenced in the Booking a Car or Booking a Hotel section. If only booking flight will finalize transaction by purchasing the ticket.
7. If you need to book hotel or car rental, choose the related icon and enter reservation details. If only need to book flight follow final steps below.

Purchase the ticket

1. Click Confirm Booking to send your request to your travel agent and to your manager for approval.
2. Click Finish.

The Finished! screen shows your confirmation number and information to contact the travel agent.

3. Click Return to Travel Center.

Search for a Hotel

Most of the items below will feed over from the data entered at the time the travel request was populated.

1. Enter the Check-in and Check-out Dates (or click in the fields to use the calendar).
2. Enter the search radius.
3. Choose to search near an Airport, Address, Company Location, or Reference point / Zip Code, and then enter the appropriate information in the available fields.
4. If you will be using more than one hotel on your trip, select the Add Another Hotel check box.

Additional fields will appear. The Check-in Date field for the second hotel is automatically populated with the check-out date of the first hotel. Change the date as necessary.

5. Click Search.

Change and filter search

1. In the Change search area:

• • Change your check-in and check-out dates, and your hotel location.
  • Click Search.

Travel displays the new results.

2. Use the slider in the Price area to narrow your search.
3. In the Hotel chain area, select the appropriate hotels.
4. In the Hotel Amenities area, select the appropriate options.

Review the hotel map

1. Review the hotel map.
2. Click any blue icon to see specific hotel information. Use your mouse to zoom, and move the map, as needed.

The red icon indicates your reference point, and the blue  icon shows your company’s preferred hotels.

Sort the search results (as needed)

• Below the map, use the Hotel Name Search and Sorted By fields to sort the results.

Review the results

A picture as well as the name, address, rating stars, and price range appears.

1. Click the picture to see more images.
2. Click Hotel details to see contact information, street address, cancellation policy, and information about the facility.
3. Click View Rooms to see:

• • The available room options and rates
  • Other amenities per room/rate
  • Rules and cancellation policy

Select the hotel room

1. Click the Cost button next to the room that you want to reserve.

Only select state rates if noted, not governmental that will require Federal credentials.

The Review and Reserve Hotel page appears. Navigate through the page and:

• • Review or modify the room preferences.
  • Verify or modify the guest and program information.
  • Review the price summary.
  • Select a method of payment, if available, as defined by your company's configuration.
  • Review and accept the rate details and cancellation policy.

2. Select the I agree to the hotel’s rate rules, restrictions, and cancellation policy check box.
3. Click Reserve Hotel and Continue.