Asset Management sends Memorandum to Department Chair, Staff and Faculty informing them that a physical inventory is scheduled for a set date.
Using the latest inventory list, Equipment is audited.
Asset Management verifies the following:
Product Type
Asset Tag
Serial Number
Quantity
Location
A Discrepancy Report Memo, along with a Discrepancy Report and a Foreign Asset List (The Foreign Asset List shows all equipment that was scanned and verified during the audit, that are currently not assigned to the department participating in the audit), is sent out to Departments when discrepancies occur.
Departments locate the missing equipment outlined on the Discrepancy Report and report back to Asset Management before the audit deadline.
If Equipment cannot be located and is considered missing, lost, stolen or vandalized, a police report must be submitted to Asset Management and IT notified per the reporting procedure.Audited Department submits a Survey/Transfer form for each equipment not assigned to them, to Asset Management.
Asset Management updates all logs with new owner information after confirming original equipment owners no longer need the equipment in question.
A Property Survey Report is generated and sent out to audited Departments once all discrepancies have been taken care of.
APPLY
VISIT
GIVE
