Practice Room & Key Process

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To utilize any of the campus practice room facilities, a room key fob it is required and may be renewed yearly near the end of the spring semester.

Locations:

La Corte Hall:

The Practice Room Suite is located behind the glass door directly across from the stairs and next to LCH A204/206

  • LCH D305
  • LCH B203
  • LCH C206
  • LCH B207
  • LCH B209

Please note that on some days certain rooms are reserved for combo practices. The doors will be posted accordingly.

The Library:

  • LIB 1834
  • LIB 1840
  • LIB 1841
  • LIB 1842 (special access only)

Who is Eligible:

Room key fobs are only assigned to music majors and minors as well as any non-majors renting an instrument to perform in one of our music ensemble groups.

No student will be issued a key fob unless they are first registered in the appropriate class(es).

The Process:

  1. Download the Practice Room Fees Form from this website (see Forms)

  2. Complete the Practice Room Fees Form.

  3. Take the Practice Room Fees Form to the Cashier’s Office (Welch Hall B270) and pay the $10 refundable deposit. Keep your receipt. We can’t process your request without it.

  4. Return the Form and the Receipt to the Department of Music via email at mwilcox@csudh.edu with the Subject Line “Key Request” and your last name. In case of technical difficulties, hard copies are accepted.

  5.  A Key Request and Justification is submitted by the Department that then goes through the Dean’s office and finally to Plant Operations and the Lock Shop.

  6. The Department of Music is notified once the keys are ready. Please allow up to 20 working days for processing.

  7. You will be notified via student email when the key is ready at Campus Police (Welch Hall 100)

  8. To claim your key, you must present your campus ID at Campus Police. Please not that they are returned after a certain amount of time so please pick them up as soon as you can.

  9. In the Spring, if you are not graduating, the key may be renewed for the following year providing you are still eligible. An email sent out in the Spring will explain the renewal procedure and hard cut off dates. Failure to renew in a timely manner can result in key deactivation and deposit loss. New paperwork and deposits would have to be completed the following Fall.

  10. When you are finished with your fob key, please return it to Campus Police and obtain a receipt.

  11. Fill out the following link to obtain your refund. https://www.csudh.edu/Assets/csudh-sites/student-financial-services/docs/refund-application.pdf

Regarding Lost Keys

Please remember that the key is state property and if it is lost, a report must be filed with University Police and the deposit cannot be returned. To obtain another key a copy of the police report must be brought into the office. A new key cannot be ordered without the report, with no exceptions. New paperwork, as well as a new deposit must be filed and processed. Depending on the time of the semester that this occurs, a new key may not be issued until the following term. This is up to the discretion of the office.

Room responsibility

  • These rooms are for practicing only. Please keep them clean.

  • No food or drink is allowed, except for water, which is to never be placed on the instruments.

  • Do not decorate the rooms or accessorize in any way.

  • Never place anything except sheet music on the pianos

  • Anyone caught pounding on pianos or misusing an instrument in any way is subject to immediate suspension from the practice rooms.

  • These are semi-secure areas. Please do not leave your personal items unattended.
    Do not prop the doors open.

The Department of Music reserves the right at any time to deactivate an electronic key or suspend practice room privileges, which are given at the discretion of the Department.

Campus Key Policy: https://www.csudh.edu/Assets/CSUDH-Sites/Facilities-Services/docs/PM-0903-Key-Policy-Rev-02-2014.pdf  Student section G

Filed under Practice Room Policy/Rev 9/12/2024-macjw