COVID-19 Updates

The health and safety of our students, staff, faculty as well as their families are of the utmost importance to CSUDH. In accordance with federal, state and local guidance, the university has taken steps to reduce the number of people on campus and as such, vendors and contractors delivering goods and performing work on campus shall adhere to the following Guidelines for Vendors & Contractors During the COVID-19 Pandemic [PDF].

For additional vendor resources please visit csudh.edu/procurement/vendors.

Property Loaner Program

Prior to purchasing new equipment, employees, in consultation with their supervisor, shall determine if existing property may be borrowed from their office to help them perform their job from home.

If property does not exist in an employee's office that can be borrowed, the employee should complete the Campus Return Authorization Form [PDF] and forward it to their supervisor, who will approve and submit it on their behalf. An email submission to a supervisor will serve as the employee's signature of the form. 

Instructions for Campus Return Authorization form: To fill out, please download the form and open with Adobe Acrobat Reader. Once filled out, rename and save the form, adding last name before submitting.

After the form is processed, an employee will receive an email with a date for when they can return to campus to collect your items. The employee may not return to campus until they are provided with this return date via email.

Equipment approved for the property loaner program includes:

• Webcam
• General office supplies
• Mouse
• Anti-slip mat
• Keyboard
• Footrest
• Keyboard wrist pad
• Chair
• Monitor(s)

The following items may not be removed from campus: Desks, filing cabinets, printers, desktop computers, furniture of any kind other than chairs.

Requests for exceptions must be submitted to a supervisor and receive VP/designee sign off. 

Any purchases of additional office equipment to perform work remotely must follow the below instructions for Purchasing Restrictions and Home Deliveries. 

Purchasing Restrictions

1. No furniture is authorized at this time.
2. IT hardware and software (including computers, scanners, printers, MiFi, webcam, and headsets) are not authorized for home delivery.

In the event that any hardware and/or software is required for home use, the employee must first visit the IT Tech Loaner Program at techloaner.csudh.edu to verify if requested items are readily available through IT. If the item is available through IT, the employee will work directly with IT to obtain the requested item. If the requested item is not available through the IT Tech Loaner Program, consideration may be granted for a one-time purchase exception for hardware, provided that justification and Dean/AVP approval is submitted to Procurement and Contracts, Maria Hernandez, Associate Director, mehernandez@csudh.edu.

If an exception is received, employee shall ensure the following:

• All items are delivered to the campus Receiving Warehouse, 1000 E. Victoria Street, Carson, CA, 90747, Attn: Receiving Warehouse
• If an item exceeds $500 (inclusive of taxes and shipping), item(s) must be asset tagged by Asset Management. Once the item arrives at the campus Receiving Warehouse the item will automatically be flagged for tagging.
• The item will be delivered to the IT Tech Loaner Department.
• The employee must complete the Campus Return Authorization Form [PDF] to pick-up item through the IT Tech Loaner program. If the employee cannot come on site, the employee and the supervisor will coordinate to allow another individual to pick up the equipment on employee’s behalf, or request mailing to the employee’s home. Please note that justification will be required to receive home delivery.

Exceptions will be handled on a case by case basis.

Instructions For Home Deliveries (Under $500)

Purchases under $500 (inclusive of taxes, and shipping costs), shall be authorized for home delivery as follows:

1. Requester shall send detailed product information as well as a brief justification for home delivery to their appropriate administrator for review and approval.
2. Requester shall submit approvals as follow:
   • P-card: Requester may proceed with purchase once the approval has been obtained from the appropriate administrator. When purchasing IT equipment, requester must ensure approval from IT by emailing it.pmo@csudh.edu. Approvals must be submitted with the P-card reconciliation.
   • Requisition: If requester does not have a P-card, a requisition via PeopleSoft must be submitted. Requester shall upload quote and home delivery approval/justification email in the attachment option in PeopleSoft. Buyer will place the order for home delivery and send a copy of order confirmation to requester.
   • Direct Pay: If using an approved Direct Pay category, requester must submit invoice and home delivery approval/justification with the Direct Pay Form and submit to AP for payment
3. Campuses are required to track costs associated with COVID-19 for reporting purposes. Requests must use COV19 program/class code in the chartfield for all requisitions, P-card, and Direct Payment requests.

The P-card Policy must be followed.

Please contact Maria Hernandez at mehernandez@csudh.edu for additional information, clarifications, or requests.

Rev. 8/11/20

During these unique times it is critical that we maintain continuity while we work from home. CSUDH in partnership with Staples has implemented a Work From Home (WFH) contingency program that will allow users to get home deliveries at CSU pricing using the university issued P-card. There is no minimum order. 

No Furniture Authorized At This Time

To participate in the WFH program, please click on the registration link below. 

• Please provide all pertinent information required to participate. You will receive new log in credentials different from one you use on campus. 
• Please log in, create a new password and confirm you address is correct.  

Once we get thru the pandemic – the WFH contingency program will be deactivated and we will return to business as usual. 

Please let us know if you have any question or concerns. We are here to help. 

WFH eRegistration

Multiple Addresses 

Once the account is created, you may only enter one address. To request delivery to multiple locations Procurement must email a request to Staples to enter multiple addresses. To request multiple addresses please follow the following process:

1. Please provide the user ID for the user that will have multiple addresses
2. Send all new addresses to Sabrina Rodriguez at srodriguez@csudh.edu
3. Procurement will send request to Staples to get multiple addresses entered

It will take approximately 24-48 hours for the addresses to appear in the drop down of the specific user.