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The goal of the Procurement Card (P-card) Program is to increase purchasing efficiency by enabling the direct purchase of low dollar, high volume commodities, as well as limited services and authorized travel expenses.
The P-card shall only be used for official state business.
The following are benefits to using the P-card program:
The Political Reform Act of 1974 (Government Sections 81000, et seq) requires that university employees who “are deemed to make or participate in decisions which may foreseeably have a material effect on a financial interest” of their own, must file financial disclosures indicating their interests which might fall within the “conflict of interest” category.
Conflict of Interest is defined as follows: “No public employee at any level of state or local government shall make, participate in making or in any way attempt to use his [or her] official position to influence a governmental [CSU] decision in which [s/he] knows or has reason to know [s/he] has a financial interest.” Gov’t Code § 87100. Any person who willfully violates the general prohibition is guilty of a misdemeanor. Gov’t Code § 9100.
All cardholders and Approving Officials are responsible for conducting business in an ethical manner and adhere to the following:
The remedy for the intentional use of the P-card to defraud the University can include the reimbursement of such charges, P-card suspension or cancellation, disciplinary action in accordance with the Education Code. Section 89535 (i.e., suspension, demotion, or termination) and/or criminal prosecutions. This prohibition applies to all CSU employees.
Cardholders are delegated limited purchasing authority on behalf of the University, and as such, have the responsibility to ensure that purchases made on their P-card do not fall within the definitions of a conflict of interest.
All cardholders are required to complete and submit a Statement of Economic Interest (Conflict of Interest Form 700 [PDF]) upon request of a P-card. Please contact Human Resources for more information at csudh.edu/hr or 310-243-3771.
The P-card may be used for the following, and up to the cardholder’s single purchase limit:
The following items are restricted:
The Promotions Department Nancy Camel | 4imprint Kristin Engh |
Alliance Printing Joe Bober | American Solutions for Business David Begs |
Imagen Paul Bower | Jack Nadel International Caitlin Padian |
Product Description | CSUBUY Authorized Vendor |
Apple iMac, MacBook, MacBook Pro, MacBook Air and Apple iPad | CDWG |
Dell Computers and Laptops | Dell |
Asset Management is responsible for maintaining uniform accountability for all University property. This includes providing for accurate accounting, control, inventory, and disposition of university property. An annual physical inventory is conducted by the Property Coordinator as part of this function.
The Non-Capitalized Equipment threshold is between $2,500-$4,999. This includes all cost incurred to acquire and ready the asset for its intended use such as purchase price, applicable tax, freight, etc. This threshold covers tangible, non-consumable property meeting the following criteria:
Examples include Firearms, Computers, Printers/Scanners, Audio Visual Equipment, Instructional Equipment, Televisions.
Purchases under this threshold are allowed on P-card, in adherence with the restricted purchase policy with the exception of prohibited items.
Please note that An Asset Tag will be required for equipment below the non-capitalized threshold when items are prone to theft/loss and may contain sensitive data, such as computers, laptops, and tablets.
All equipment will be delivered to the requesting department through Logistical Services and will be Asset Tagged. All computers, laptops, and tablets will be delivered directly to I.T. to ensure installation of management and anti-virus software. I.T. will deliver the equipment directly to the department after service is completed.
In the event that the department receives taggable equipment without an asset tag, the cardholder will be responsible for contacting Asset Management to request an Asset Tag.
Capitalized Equipment is not authorized on P-card.
For full policy visit the Asset Management webpage.
Policy Implementation Date: Aug 1, 2014
Latest Policy Revision Date: Mar 15, 2024
Policy Owner: Procurement & Contracts, Division of Administration & Finance